• Attend Board meetings and take minutes.

• Perform administrative record keeping.

• Maintain communication and correspondence with property owners.

• Review and assisting with the placement of insurance.

• Assist in development and enforcement of property rules and regulations.

• Research property improvement programs for discussion with property owners and/or Board of Directors.

• Attend all scheduled meetings of the Board of Directors and/or homeowners.

• Prepare and file on behalf of the association, all legal reports required under Federal and State Law (excluding tax returns).

• Secure, on behalf of the association, all necessary permits for operation of association facilities.

• If requested by the Board, procure information as to any proposed purchasers or lessees of a unit and process the necessary forms pursuant to Board approval.

• At the direction of the Board, obtain premium quotations for such insurance as shall be deemed necessary.

• Assist association legal counsel in whatever actions are required.

• Act as agent for the Board of Directors in carrying out each and every program it deems necessary regarding the common activity of the association.

• Assist the Board of Directors in dealing with the homeowners' affairs and provide input as to prudent courses of action.

• On behalf of the association, and at their direction, attempt to secure compliance with the association’s rules and regulations by all owners, guests and lessees.

• Assist in the development and implementation of a management plan.
  

• Minimum of twice monthly visits to your association by your account manager for enforcement of your CC&R’s with violations backed up with photos.

• Upon request, furnish board members with the latest in community association operational information.

• Solicit bids for special programs and implement and supervise the completion of such programs; reporting the progress of same to the Board as required.

• Receive, advise and process service requests by homeowners per guidelines laid out by the Board of Directors.

• Prescribe long-range maintenance programs and provide input to the Board as to alternative programs for solution to specific problems.

• If required, formulate, implement and supervise a security program in accordance with input from the Board. Maintain all records and reporting associated with this program.

• Make arrangements for and supervise all maintenance activities as shall be deemed necessary by the Board of Directors.

Boise Property Management will set up a customized management program that fits your condominium or property owners’ association needs. Below are overviews of the services and capabilities that are provided by our company. (The lists are not all-inclusive.)

General & Accounting Services

Assist in opening a property bank/trust account at the highest available interest rate.

Maintain account ledgers and history for each homeowner.

Obtain a reserve study in accordance with the Board of Directors for the major components of the property.

Prepare and distribute a monthly accrued financial statement that includes an balance sheet, income statement, bank reconciliation report, check register report, accounts payable report, and delinquency report.

If required by the Board, secure the printing and mailing of coupon payment booklets to all unit owners.

Prepare and submit to the Board, a proposed annual operating and reserve budget and assist in the preparation and dissemination of the final budget.

Perform ongoing budget analysis and continually monitor cost trends in the area to avail the association of the most economical operational practices.

Maintain a computerized corporate ledger which includes all receipt and disbursement information which shall be available for inspection by the Board upon request.

Prepare the annual financial report and disseminate to each homeowner at the discretion of the Board and expense of the association.

Prepare any additional financial reports requested by the Board.

Review billing for accuracy in costs and goods received, making out checks for approved invoices and payroll (if there are employees).

In connection with association employees, prepare all payroll tax reports and disburse payment of same.

Maintain an employee file.

Maintain a check register and payable journal while performing regular bank reconciliations.

Upon request, provide individual homeowners with the status of their own account and coordinate the solution of any discrepancies that may occur between the official record and a homeowner's record.

Maintain a comprehensive "bills-paid" file that shall be open to inspection by the Board at any time.

Provide the Board of Directors with monthly statements of delinquent accounts.

Generate and mail out the correspondence necessary to bring delinquent accounts up to date and if unsuccessful in collecting, recommend the appropriate legal action.

Assist and cooperate with any outside auditing firm that may be retained by the Board.